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City Treasury


John Douglas


The City Treasurer’s department is entrusted with the responsibility of financial management of the Mayor & City Council.
The responsibilities of the City Treasurer’s department include:

  • Rates & Tax collection
  • Fee collection for different Mayor & City Council services to various sections of citizenry
  • Budget preparation and control for Mayor & City Council
  • Expenditure Management
  • Payments to various vendors and suppliers
  • Payroll processing
  • Accounting
  • Implementing accounting practices in compliance with the GAAP & Ministry of Local Government’s directives
  • Cash Flow management

City Treasury Department

  • Collection of Rates and Taxes
  • Container fees
  • Revenue fees
  • Rental fees

City Treasurer

Introduction

The City Treasurer’s Department hereafter referred to as the Department, is headed by a Local Government Officer styled “City Treasurer” one of the
five (5) statutory officers of the Council is charged with the general responsibility of ensuring that all matters of Council having financial bearing are dealt with according to accepted financial regulations. More specifically, the department is responsible for the receipt and payment of all “revenue/moneys” to and from the Council and the maintenance of proper accounting records thereof.

Overview

Finances is vital and critical to the functioning of any organization, as such without the necessary finances or revenues that organization would be unable to fulfill it mandate, as such
the City Council is no different. It is therefore important that as an organization given that our current resources where Rates which amounts to 72% of the budgetary allocation is the main source of our revenue collection couple with the suspension of the parking meter, we need to seriously look at prioritizing the functions as it relates to the actual monies or revenues we collect, as well as the expansion of new revenue base.

Functions and Responsibilities

The function and responsibilities of the Treasurer are statutorily prescribed in the Municipal and District Council’s Act Chapter 28:01 with particular reference to Part 11 of the sixth schedule.

He shall be the accountant, paymaster, and collector and financial adviser of the Council.

He shall give financial evidence where appropriate as may be required on behalf of the Council.

He shall carry out financial negotiations on behalf of the Council and assist in any other negotiation where financial aspects are involved.

There are about twenty five such responsibilities of the Treasurer as such he has a support staff of forty three (43) spanning several sections namely

Admin – This deals with the welfare of the staff.

Accounts – This section is divided into two sub-sections, operations (payroll and payments) and final accounts (bank reconciliations etc.)

Budget – Preparation, allocation and analysis of Council’s budget

Procurement and Stores – Responsible procuring goods and services as well as the storage and issuing of these goods and services. 

Rates and Revenue Collection – Has three (3) units, the rates, rates recovery and revenue investigation.

While the responsibility of collection of all monies falls under the ambit of the Treasurer, collection of revenue is also done by the Public Health and Markets Departments.
Areas of Revenue
General Rates (property taxes)
Markets Fees
Building inspection and processing Fees
Food Handlers, Abattoir, Daycare Fees etc.

Rates
The Council is mandate by law to collect Rates in accordance with Part VI of Chapter 28:01 in particular sections 201 and 202, where the Council has the authority to levy general rates.
The rating area comprises the boundaries of Agricola to Cummings lodge. There is approximately thirty three (33,000) properties register on the Council’s role.

Rates remain the largest portion of the revenue pie with an average of 81%. However, the total collection of revenue is about 71% as against the approved budget.

Last valuation assessment for property rates was done in 1997.

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